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Administrative Assistant
JOB DESCRIPTION
Job Summary: Under general supervision, assists with fiscal, technical, and administrative matters;
prepares and monitors budget in Quickbooks format; performs office administrative duties;
coordinates/provides clerical and secretarial services.
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES
May include any and/or all of the following job duties:
1. Performs office administrative duties: prepares purchase orders; coordinates and monitors
maintenance services; serves as liaison between departments, faculty and staff.
2. Prepares and monitors budget: prepares independently or directly assists in the preparation of
department budget; monitors all budget and grant expenditures; makes budget allocations;
develops and maintains bookkeeping system; prepares financial and administrative reports.
3. Provides technical support; creates and maintains databases; develops spreadsheets.
4. Coordinates and performs clerical/secretarial services: makes arrangements for events and
meetings; composes and types correspondence; distributes mail; makes travel
arrangements; screens telephone calls;
5. Coordinates special projects as requested; performs other duties as assigned.
KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
• Knowledge of Not- For Profit Grant policies and procedures
• Knowledge of accounting and budgeting principles and methods
• Knowledge of modern office equipment, troubleshooting, practices, and procedures
• Interpersonal/human relations skills
• Verbal and written communication skills
• Proficient telephone skills
• Planning and organizational skills
• Ability to transcribe data, and compose and edit a variety of memoranda or letters
• Ability to type and operate personal computer with various software programs including but not
limited to Quickbooks, Excel, Power Point, Publisher
• Ability to maintain confidentiality
MINIMUM QUALIFICATIONS
Education and experience equivalent to:
High school diploma or equivalent, supplemented with related administrative coursework. Two (2) years
administrative experience in increasingly responsible office operations is required.
JOB DESCRIPTION
Job Summary: Under general supervision, assists with fiscal, technical, and administrative matters;
prepares and monitors budget in Quickbooks format; performs office administrative duties;
coordinates/provides clerical and secretarial services.
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES
May include any and/or all of the following job duties:
1. Performs office administrative duties: prepares purchase orders; coordinates and monitors
maintenance services; serves as liaison between departments, faculty and staff.
2. Prepares and monitors budget: prepares independently or directly assists in the preparation of
department budget; monitors all budget and grant expenditures; makes budget allocations;
develops and maintains bookkeeping system; prepares financial and administrative reports.
3. Provides technical support; creates and maintains databases; develops spreadsheets.
4. Coordinates and performs clerical/secretarial services: makes arrangements for events and
meetings; composes and types correspondence; distributes mail; makes travel
arrangements; screens telephone calls;
5. Coordinates special projects as requested; performs other duties as assigned.
KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
• Knowledge of Not- For Profit Grant policies and procedures
• Knowledge of accounting and budgeting principles and methods
• Knowledge of modern office equipment, troubleshooting, practices, and procedures
• Interpersonal/human relations skills
• Verbal and written communication skills
• Proficient telephone skills
• Planning and organizational skills
• Ability to transcribe data, and compose and edit a variety of memoranda or letters
• Ability to type and operate personal computer with various software programs including but not
limited to Quickbooks, Excel, Power Point, Publisher
• Ability to maintain confidentiality
MINIMUM QUALIFICATIONS
Education and experience equivalent to:
High school diploma or equivalent, supplemented with related administrative coursework. Two (2) years
administrative experience in increasingly responsible office operations is required.
| For more information or to submit a resume contact: Kate O'Stricker - kmo11@cornell.edu Cornell Cooperative Extension Cattaraugus County 28 Parkside Drive Ellicottville, NY 14731 Phone: 716.699.2377 x122 Fax: 716.699.4512 Deadline: Thursday July 3, 2008 COB Cornell Cooperative Extension is an EOE. |